Change of Address

Address Change

address change process

Consequently, it is the responsibility of the company to diligently uphold a comprehensive database containing the precise residential addresses of all shareholders, recognizing their significance as valuable stakeholders. It is crucial to consistently furnish them with pertinent updates concerning the company’s operations. To this end, vital documents like dividend warrants for physical shares, the company’s prospectus, and various notifications should be promptly dispatched by mail to the registered addresses of respective shareholders. Therefore, it is of utmost importance to guarantee the accurate recording of residential addresses for every member within the company’s records.
In the present era, the global community has witnessed a significant decrease in geographical barriers. Relocating to seek an improved quality of life, enhanced amenities, promising career opportunities, and access to quality education has become increasingly commonplace. This pursuit can be seen as an adventure in its own right. Within this dynamic context, the task of updating essential documents such as bank accounts, Aadhar cards, ration cards, Voter IDs, and similar credentials with new addresses incurs financial obligations, primarily in the form of taxes and registration fees. Consequently, individuals are increasingly overlooking or disregarding the process of updating address information with companies in which they have made investments.

Address discrepancies lead to certain consequences -

Address change process

Change of Address
The non-receipt of bonus share certificates, split share certificates, dividend guarantees, and other communications from companies or their registered transfer agent (RTA) can have significant consequences.

It is important to emphasize that the non-receipt of a dividend certificate does not grant the shareholder the right to receive the dividend payment, potentially resulting in a financial loss.

Moreover, when a dividend remains unclaimed for seven consecutive years, along with the associated shares and accrued interest, it will be transferred to the Investor Education and Protection Fund (IEPF) administered by the Ministry of Corporate Affairs (MCA). Consequently, the investor’s wealth effectively becomes the property of the government.
If you are uncertain whether your current address has been accurately updated in the company’s records, Claim My Shares is here to assist you. We will submit an application to the company or its RTA, diligently follow the necessary procedures, and ensure a seamless update of your address, providing you with a hassle-free experience in the future.

Correction and Discrepancies in Names

Change of Address

Address change process

Dear Shareholders, ensuring accurate shareholder information and rectifying name discrepancies is an important matter regarding the accuracy of shareholder information, specifically in relation to Names. It has come to our attention that certain discrepancies exist in the names of shareholders as recorded in the shareholding company’s records.


Maintaining precise and up-to-date shareholder information is crucial for effective communication and compliance with legal and regulatory requirements. We understand that errors or inconsistencies in names can occur due to various reasons, such as typographical errors, misspellings, or changes in legal names. However, it is imperative that we rectify these discrepancies promptly to ensure the integrity of the shareholder records.


Rectifying name discrepancies, helps companies to enhance transparency, streamline communications, and facilitate efficient shareholder engagement. This correction process is essential not only for our company’s compliance but also for your individual rights as shareholders. 

Empowering Shareholders for Seamless Transactions -

We have identified two significant challenges that may arise due to name differences, and we want to ensure that you are fully aware of the potential implications:
  1. Difficulty Depositing Dividend Slips: Name differences between your shareholder records and bank accounts can result in complications when depositing dividend slips. This may lead to financial losses as dividends are not seamlessly deposited into your accounts.

  2. Impediments in Dematerialization: Dematerialization of shares becomes a challenge when there are name disparities. As Demat accounts are opened in alignment with your PAN card details, any mismatch in names hampers the smooth trading of securities
By proactively aligning your name in all the records with your bank accounts and PAN card details, you can avoid these obstacles and enjoy seamless financial transactions.

As valued customers, we aim to empower shareholders with the ability to seamlessly reclaim dividends and engage in hassle-free securities trading.

Deletion of Stakeholders Name

Change of Address
In the event of joint holdings, it is crucial to acknowledge the power bestowed upon the surviving joint holder(s) when faced with the unfortunate passing of one or more joint holders. With this authority, the surviving joint holder(s) can take proactive steps to have the name(s) of the deceased individuals expunged from the physical certificate(s) and seamlessly navigate the path to dematerializing the securities.

This essential procedure, commonly known as Name Deletion, which empowers shareholders for a smooth transition and full control over their investment portfolio.

By following the prescribed procedures meticulously, shareholders can confidently embark on this process, safeguarding your financial interests and preserving the integrity of your joint holdings.

When is the Name Deletion Mandatory -

When confronted with the need to dematerialize shares, a situation may arise where only one of the holders holds a Demat account with a trusted Depository Participant (DP). In such circumstances, it becomes imperative to initiate the Name Deletion process.

This process serves as a pivotal mechanism, enabling the seamless conversion of shares from joint holding to single holding, or vice versa, precisely tailored to meet your specific requirements. By embracing this process, you gain the flexibility and control to mold your shareholding structure to align with your evolving needs and preferences.

Procedure for Transmission (Name Deletion) and Dematerialisation to be done together

Change of Address

In the case of joint holdings, on the death of any one or more of the joint holders(s), the surviving joint holder(s) can get the name(s) of the deceased deleted from the physical certificate(s) and get the securities dematerialized by following the procedures mentioned below:

1. Scrutiny of the submissions made by the applicant and approval of the same as per SEBI Circular dated January 25, 2021 by the RTA, followed by sending the Letter of Confirmation (LOC) to the shareholder along with retaining the Physical share certificate and defacing the certificate with a stamp “Letter of Confirmation Issued” on the face or reverse of the certificate.

2. The validity of the LOC shall be 120 days from the date of its issue, within which the shareholder needs to make a request to the DP for the dematerialization of the said shares.

3. Generation of the Demat request on the basis of LOC by the DP, followed by forwarding the same to the Issuer Company or RTA for processing the Demat request.

4. Processing of the request by the RTA upon receipt of the request by the DP, together with crediting the shares in the applicant’s Demat Account
5. Issuance of a reminder by RTAs or issuer companies after the end of 30, 60, and 90 days from the date of issue of the LOC, informing the applicant to submit the Demat request as above if no such request is received by the RTA or Issuer Company.

6. In the event of failure on the part of the Shareholder to submit the Demat request within the aforesaid period of 120 days from the date of issue of the LOC, the RTA or Issuer Company shall credit the securities to the Suspense Demat Account of the Company.

7. The Shares can subsequently be claimed back by the shareholder by applying in the format of a form and ticking the appropriate service request.

At Claim My Shares, our dedicated Shareholder Services Department and team of experts will assist shareholders who have identified any inconsistencies or errors in their recorded names, guiding them through the necessary steps to accurately correct and update their name information.

Feel free to contact us at enquiry@claimmyshares.com  or call us on +91 83290-77612 / +91 77700-19721 for assistance.

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